In my experience, the phrase “For your information” often feels a bit too blunt or overly formal, especially when used in casual emails, text messages, or everyday conversations. Using alternatives can make your message more thoughtful, personable, and sincerely professional, while showing consideration for the reader. Whether updating someone, sharing details, or clarifying a point, even small word choices can completely change the tone of your communication. That’s why “Other Ways to Say ‘For Your Information’ (With Examples)” exists—to help your words sound polished, approachable, and professional without losing clarity or intent, knowing multiple ways to express yourself helps avoid repetition and adds a sense of politeness to every interaction.
Whether you want to share information with respect, in common or cold contexts, this guide can help you discover warm, professional alternatives that feel more personal, polite, and meaningful in both personal communication and professional communication. Below you’ll find empathetic alternatives that are caring, convey information, and show thoughtfulness, designed to transform your communication. Choosing words carefully, like a quick update or a thoughtful note, considerate phrasing, or challenging commonly used phrases, may be abrupt in certain contexts, so many seek alternative expressions that more effectively maintain a positive tone.
Did You Know ( “For Your Information”)
Did you know that “For your information” is often misunderstood in conversation? While it can be neutral, it sometimes sounds passive-aggressive—especially in emails or workplace chats. That’s why choosing other ways to say “For Your Information” helps you communicate with clarity without creating unnecessary tension.
What Does “For Your Information” Mean? ( “For Your Information”)
“For your information” means you’re sharing something so the other person is aware of it. It’s usually not a request or command—it’s simply a helpful update, background detail, or reminder for context.
Professional or Political Way to Say ( “For Your Information”)
In professional or political communication, people often replace “For your information” with phrases that sound more diplomatic, respectful, and neutral. Examples include “For your reference,” “Please be advised,” and “Just to keep you in the loop.” These options help you avoid sounding harsh while still delivering important updates.
“For Your Information” Synonyms
- For your reference
- Just so you know
- Please be advised
- For your awareness
- Just a heads-up
- In case you weren’t aware
- For your records
- For your review
- For context
- For clarity
- To keep you informed
- To keep you updated
- For future reference
- Just to let you know
- I wanted to inform you
- I thought you should know
- Please note
- Kindly note
- As a reminder
- In case it helps
- For your consideration
- In the interest of transparency
- In case you need it
- Sharing this with you
- To bring you up to speed
- To keep you in the loop
- Here’s an update
- FYI (informal abbreviation)
- I’m flagging this for you
- I’m passing this along
1. For Your Reference
Definition: This phrase means the information is provided so the person can check it later. It’s often used in emails and documents.
Meanings: A helpful reference point or supporting detail.
Example: For your reference, I’ve attached the updated policy document.
Detailed Explanation: “For your reference” is one of the most professional and widely accepted alternatives to “For your information.” It sounds polite, neutral, and helpful. It also suggests that the recipient may want to revisit the information later. This makes it ideal for reports, instructions, and formal workplace communication.
Tone: Formal, professional
Best use: Business emails, documents, official updates
2. Just So You Know
Definition: This phrase shares information casually to make sure the person is aware.
Meanings: A friendly update or quick notice.
Example: Just so you know, the meeting has been moved to 3 PM.
Detailed Explanation: “Just so you know” is friendly and natural, making it great for everyday communication. It doesn’t sound harsh or commanding. It’s especially useful when you want to share information without sounding too serious. However, in very formal settings, it may feel too casual.
Tone: Casual, friendly
Best use: Texts, team chats, casual workplace messages
3. Please Be Advised
Definition: A formal phrase used to warn or inform someone about something important.
Meanings: Official notice or formal advisory.
Example: Please be advised that office hours will change starting next week.
Detailed Explanation: “Please be advised” is common in legal, corporate, and official messages. It creates a serious tone and signals that the information is important. It can sometimes sound strict, so it’s best used when the topic is policy-related, time-sensitive, or formal.
Tone: Very formal, official
Best use: Legal notices, corporate announcements, policies
4. For Your Awareness
Definition: A professional phrase meaning the information is shared so the person is aware.
Meanings: A polite informational update.
Example: For your awareness, the client requested a revised timeline.
Detailed Explanation: “For your awareness” is a calm and diplomatic alternative. It’s especially useful in workplaces where you want to keep people informed without implying blame or criticism. It sounds more neutral than “FYI,” and it avoids emotional undertones.
Tone: Professional, neutral
Best use: Workplace emails, project updates
5. Just a Heads-Up
Definition: A casual phrase used to warn or inform someone in advance.
Meanings: Advance notice or early warning.
Example: Just a heads-up, the system may be down tonight for maintenance.
Detailed Explanation: This phrase is friendly and conversational, often used in team chats or quick messages. It suggests you’re being considerate by giving early notice. It works well for small warnings, changes, or reminders, but may not suit formal corporate communication.
Tone: Casual, helpful
Best use: Friendly workplace chats, texts, quick updates
6. In Case You Weren’t Aware
Definition: A phrase used to share information that the person may not know.
Meanings: A gentle clarification.
Example: In case you weren’t aware, the deadline is tomorrow at noon.
Detailed Explanation: This phrase can be helpful but must be used carefully. In some situations, it can sound slightly judgmental, as if the person “should have known.” If used politely, it’s fine for reminders. If the topic is sensitive, choose something softer like “Just so you know.”
Tone: Neutral, sometimes slightly sharp
Best use: Reminders, gentle corrections
7. For Your Records
Definition: Means the information is being provided for documentation purposes.
Meanings: To keep a copy for reference.
Example: For your records, the payment was processed on February 5.
Detailed Explanation: “For your records” is highly useful when discussing invoices, receipts, confirmations, or HR details. It implies the information may be needed later as proof. It sounds professional and practical, making it ideal for administrative communication.
Tone: Professional, formal
Best use: Finance emails, HR, confirmations
8. For Your Review
Definition: Means you’re sharing something so the person can check or examine it.
Meanings: To look over and evaluate.
Example: For your review, I’ve shared the draft proposal.
Detailed Explanation: This phrase is perfect when you want feedback, approval, or a careful look. It sounds polite and direct without pressure. It’s widely used in business settings and works well in collaborative environments.
Tone: Professional, cooperative
Best use: Drafts, proposals, reports
9. For Context
Definition: Means you’re sharing background information to help understanding.
Meanings: Additional explanation for clarity.
Example: For context, this issue began during last quarter’s rollout.
Detailed Explanation: “For context” is excellent when you want to explain the “why” behind a situation. It makes your message sound thoughtful and clear. It’s especially useful in workplace updates, storytelling, or when solving misunderstandings.
Tone: Neutral, informative
Best use: Explanations, team discussions, problem-solving
10. For Clarity
Definition: Used to make sure something is understood correctly.
Meanings: To remove confusion.
Example: For clarity, the report is due on Friday, not Monday.
Detailed Explanation: “For clarity” is direct but not rude. It signals that you’re correcting or confirming details. It’s useful when confusion might cause mistakes. It’s often used in professional environments and keeps communication precise.
Tone: Clear, professional
Best use: Corrections, clarifications, instructions
11. To Keep You Informed
Definition: Means you’re sharing updates so the person stays aware.
Meanings: Ongoing informational updates.
Example: To keep you informed, we’ve completed phase one of the project.
Detailed Explanation: This phrase is polite and shows respect. It implies the recipient matters and deserves updates. It’s great for managers, clients, or team members and creates a positive tone instead of sounding cold like “FYI.”
Tone: Professional, respectful
Best use: Project updates, client communication
12. To Keep You Updated
Definition: Means you’re sharing new information as it changes.
Meanings: An update or progress report.
Example: To keep you updated, the shipment is expected to arrive tomorrow.
Detailed Explanation: This is similar to “To keep you informed” but slightly more casual. It works well in business and everyday communication. It’s especially useful for ongoing situations like deliveries, tasks, timelines, or customer service.
Tone: Neutral, friendly-professional
Best use: Ongoing updates, customer support, teamwork
13. For Future Reference
Definition: Means the information may be useful later.
Meanings: Something to remember for later use.
Example: For future reference, the correct form is available on the portal.
Detailed Explanation: This phrase is useful for training, instructions, or repeated processes. It helps people avoid future mistakes. It can sound slightly instructional, but it’s generally helpful when written politely.
Tone: Professional, instructional
Best use: Guidelines, training, workplace reminders
14. Just to Let You Know
Definition: A friendly phrase to share information casually.
Meanings: A quick update.
Example: Just to let you know, I’ll be out of the office tomorrow.
Detailed Explanation: This is one of the most natural everyday alternatives. It works in both personal and professional settings. It sounds polite and warm, and it doesn’t create tension. It’s great when you want to inform someone without sounding too formal.
Tone: Friendly, neutral
Best use: Emails, texts, polite updates
15. I Wanted to Inform You
Definition: A polite formal phrase meaning you are sharing information intentionally.
Meanings: A respectful notice.
Example: I wanted to inform you that your request has been approved.
Detailed Explanation: This phrase sounds considerate and professional. It’s common in business emails and customer service communication. It also adds a personal tone, making the message feel more human than “FYI.”
Tone: Professional, respectful
Best use: Client emails, formal notifications
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16. I Thought You Should Know
Definition: Means you believe the information is important for the person.
Meanings: A helpful or caring notice.
Example: I thought you should know that the schedule has changed.
Detailed Explanation: This phrase feels more personal than “For your information.” It can be used in both professional and emotional situations. It suggests care and thoughtfulness. It works well when the information affects the person directly.
Tone: Warm, helpful
Best use: Personal messages, gentle workplace updates
17. Please Note
Definition: A formal phrase used to highlight important information.
Meanings: Pay attention to this detail.
Example: Please note that late submissions will not be accepted.
Detailed Explanation: “Please note” is direct and commonly used in professional communication. It signals importance and helps emphasize rules or instructions. It’s polite but firm, so it works best when the message needs attention.
Tone: Formal, firm
Best use: Rules, instructions, official messages
18. Kindly Note
Definition: A slightly more polite version of “Please note.”
Meanings: A respectful notice.
Example: Kindly note that the office will be closed on Monday.
Detailed Explanation: “Kindly note” is often used in formal emails, especially in international business. It sounds respectful and slightly softer than “Please note.” However, overuse can feel repetitive, so use it when the message is truly important.
Tone: Formal, polite
Best use: Professional emails, announcements
19. As a Reminder
Definition: Used when the person has already been told before.
Meanings: A repeat notice.
Example: As a reminder, the deadline is Friday at 5 PM.
Detailed Explanation: This phrase is perfect for deadlines, meetings, or repeated instructions. It sounds polite and practical. However, it can sometimes feel strict if the person already knows, so it’s best to keep the rest of your sentence friendly.
Tone: Professional, slightly firm
Best use: Deadlines, meetings, follow-ups
20. In Case It Helps
Definition: Means you’re sharing information to be helpful.
Meanings: Optional but useful detail.
Example: In case it helps, I’ve included a sample template.
Detailed Explanation: This phrase is warm and supportive. It doesn’t pressure the recipient. Instead, it shows you’re trying to make their work easier. It’s great in teamwork, teaching, and friendly communication.
Tone: Friendly, supportive
Best use: Collaboration, advice, assistance
21. For Your Consideration
Definition: Means you’re offering information for evaluation.
Meanings: Something to think about.
Example: For your consideration, I’ve included an alternative solution.
Detailed Explanation: This phrase is polite and formal, often used when proposing ideas or suggestions. It feels respectful and non-pushy. It’s ideal when you want someone to review or decide without feeling pressured.
Tone: Formal, respectful
Best use: Proposals, suggestions, decision-making
22. In the Interest of Transparency
Definition: Means you’re sharing information openly to avoid confusion.
Meanings: Honest disclosure.
Example: In the interest of transparency, the budget has been adjusted.
Detailed Explanation: This phrase sounds very professional and diplomatic. It’s common in corporate and political communication. It suggests honesty and builds trust. It’s best used for sensitive topics like finances, policy changes, or leadership decisions.
Tone: Formal, diplomatic
Best use: Sensitive updates, official communication
23. In Case You Need It
Definition: Means you’re sharing information just in case it becomes useful.
Meanings: Optional but available detail.
Example: In case you need it, here’s the customer support number.
Detailed Explanation: This phrase is friendly and helpful. It doesn’t assume the person needs the information immediately. It works in both personal and professional messages and feels polite without sounding stiff.
Tone: Friendly, neutral
Best use: Helpful notes, support messages
24. Sharing This With You
Definition: Means you’re passing information along for awareness.
Meanings: A shared update.
Example: Sharing this with you so you’re aware of the changes.
Detailed Explanation: This phrase sounds modern and natural. It avoids the harshness that “FYI” sometimes carries. It’s useful in teamwork, Slack messages, and emails where you want to keep things collaborative.
Tone: Neutral, cooperative
Best use: Team communication, workplace chats
25. To Bring You Up to Speed
Definition: Means you’re updating someone who may have missed earlier information.
Meanings: A catch-up summary.
Example: To bring you up to speed, the project timeline has shifted.
Detailed Explanation: This phrase is excellent when someone is new to a conversation or returning after time away. It feels supportive and inclusive. It helps the recipient feel informed without embarrassment.
Tone: Friendly-professional
Best use: Meetings, onboarding, updates
26. To Keep You in the Loop
Definition: Means you’re including someone in ongoing updates.
Meanings: Keeping someone informed.
Example: To keep you in the loop, we’ve scheduled a follow-up call.
Detailed Explanation: This phrase is modern and common in workplaces. It sounds friendly and cooperative. It also suggests teamwork and inclusion, making it a great replacement for “FYI” in many business situations.
Tone: Friendly-professional
Best use: Workplace updates, team coordination
27. Here’s an Update
Definition: A direct phrase used to share new information.
Meanings: A progress update.
Example: Here’s an update: the client has approved the design.
Detailed Explanation: This phrase is simple, clear, and effective. It works in emails, chats, and even formal updates. It’s best when you want the recipient to focus on new developments.
Tone: Neutral, direct
Best use: Progress updates, status messages
28. FYI
Definition: An abbreviation of “For your information.”
Meanings: Quick informational note.
Example: FYI, the meeting notes are in the shared folder.
Detailed Explanation: FYI is very common, but it can sometimes feel cold or dismissive. It works best in casual workplace chats, short emails, or when the relationship is already friendly. Avoid it in sensitive conversations.
Tone: Casual, sometimes blunt
Best use: Quick messages, informal updates
29. I’m Flagging This for You
Definition: Means you’re pointing out something important.
Meanings: Highlighting an important detail.
Example: I’m flagging this for you because the deadline changed.
Detailed Explanation: This phrase is excellent when something needs attention. It’s professional and clear without being aggressive. It’s especially useful in project management, deadlines, and urgent updates.
Tone: Professional, direct
Best use: Important reminders, urgent info
30. I’m Passing This Along
Definition: Means you’re sharing information received from someone else.
Meanings: Forwarding a message.
Example: I’m passing this along in case it’s relevant to your team.
Detailed Explanation: This phrase is polite and cooperative. It works well when sharing third-party updates, documents, or announcements. It feels more human and less sharp than “FYI,” making it great for workplace communication.
Tone: Neutral, helpful
Best use: Forwarding updates, sharing announcements
FAQs :
1. What does “For Your Information” mean?
“For Your Information” (FYI) is a phrase used to share information with someone without expecting a response. It’s common in emails, messages, and casual or professional conversations.
2. When should I use alternatives to FYI?
Alternatives are helpful when “For Your Information” feels too blunt, formal, or impersonal. Using thoughtful, personable phrases makes your message more professional, warm, and considerate.
3. What are some professional alternatives to FYI?
You can use empathetic alternatives like “just to let you know,” “for your awareness,” or “thought you should know” in emails, memos, and professional communication to maintain clarity, tone, and respect.
4. How can I make my FYI messages sound less cold?
Choosing words carefully, like a quick update, thoughtful note, or considerate phrasing, softens the tone and shows care, thoughtfulness, and professionalism. Avoid overly abrupt or formal expressions.
5. Why is it important to vary how I say FYI?
Knowing multiple ways to express yourself avoids repetition, strengthens your professionalism, maintains positive tone, and helps build stronger relationships with readers or colleagues.
Conclusion :
Using “Other Ways to Say ‘For Your Information’ (With Examples)” allows you to communicate with clarity, warmth, and professionalism. By applying thoughtful phrases, choosing words carefully, and being mindful of tone, you can share updates or information effectively in both personal communication and professional settings, making your messages polished, personable, and approachable without losing intent or respect.
Emma Brooke is the voice behind English Sharp Mind, dedicated to helping learners sharpen their English skills with clear explanations, practical tips, and confidence-building guidance.
